Advantages and Disadvantages of Job Analysis. Why is job specification important to a business? The legal risk in the employment law which are bounded by the job description mainly focuses on the document position goals and the implied performance standards. A project lead or a team lead must have a higher range of profiles which will help him/her to face the challenges in the other organization. The more explicit you are in the person specification the more time you will save and there is a greater chance of attracting the right candidate for the job. The biggest disadvantage of job description is that sometimes it could be too rigid in the sense that if employee has the capability to perform other tasks in the company but due to description of the job he or she cannot do the task than it will lead to frustration in the mind of the employee and indirectly it is also a loss to the company as company will miss out on the extra work and talent of the … The concept of entrepreneurship, employees the staff through innovative and cost-effective methods, To establish and improve the usage of mobile applications as a communication tool and, It provides an opportunity to build a smooth and good relationship within the enterprise. What is the Purpose of a Job Description? This helps one to increase individual accountability. Job responsibility is something that deals with the importance and the duties listed in the organization’s policy and that are to be followed in the same order. Advantages and disadvantages of performance specification. The terminology listed within person specifications can never disclose biases which are not applicable to the job position. Job specification translates the jobdescription into human qualifications so that a job can be performed in a bettermanner. Join Yahoo Answers and get 100 points today. There's no doubt that poor recruitment decisions of a bad hire can have long-term impacts for organisations - and fixing an underperforming employee can take some time to set right. A job description with an exhaustive list of duties and responsibilities may overwhelm even the most qualified candidates, and a poorly-written one can confuse the candidate or impart a negative impression about the company. Some of the disadvantages are mentioned below: 1. Work under general direction depicts that the assignment can be performed by the employee in his own technique after receiving the general instructions, for which an employee should be an expert in that field respectively. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. Posting a detailed list of job requirements and employee credentials can encourage qualified employees to apply while discouraging those that do not possess the proper backgrounds from submitting their information. It denotes the minimum and maximum qualifications of the candidates. It should be updated periodically; otherwise, it may lead to outdated data or information. A person specification could be the answer to your recruitment woes. 10 years ago. Typically, a job description summarises the tasks that … A job description with an exhaustive list of duties and responsibilities may overwhelm even the most qualified candidates, and a poorly-written one can confuse the candidate or impart a negative impression about the company. And while the latter describes what the job will entail, the former describes what kind of person is required to do the job. Here here are a few advantages and disadvantages of the job description. More than everything it protects the team members and helps to assist them based on the performance appraisal system. Person specifications are often mixed up with job descriptions. 3. Get answers by asking now. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment – for example it can help with induction and training. The higher job responsibility is complex which is more difficult to explain in words. These assigned tasks will be agreed by the senior member of staff before the worker begins the task wherein the senior staff will provide support. The job description is a specified explanation of all the duties that a Career Support Worker might be expected to work with the given samples for the related duties. 1 Answer. Trending Questions. Creating a detailed person specification provides benefits to employers, but it also has drawbacks. The location of the job and the upper-level employee to whom the new employee will report is also listed. It is transparent, in which the job credentials and experience of the applicant will be known to the employer. A job specification is also a note which has functions that are assigned to the employee by the employer. The process of job analysis also has its own constraints. Within this summary is found a list of the necessary skills it takes to effectively complete the duties of which the job consists. leadbelly. 1 Answer. Job description is concise information about a particular job. A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. It also deals with the tools and equipment and sometimes the corresponding machinery that are used, which depicts the hazards that are involved in it. Job description can be defined as the written statement which includes roles and responsibilities or functions of a particular position. What is the Best Way to Conduct a People Search. Diversity Hiring: How to Hire More Diverse Candidates? Answer Save. Advantages It throws the responsibility for a satisfactory product back to the seller. Still have questions? Within a person specification is a detailed list that usually entails all of the required skills, education, and experience that a person needs to have in order to effectively fulfill a job position. Nature of duties along with the operations to be performed. It can also be handled on a legal basis which will help the candidate to be on the safer side. Educational qualifications for … But in a few cases of the job description, it will be mentioned that people with disabilities are not allowed. 3. Disadvantages of Job Specification. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. A person specification should also be updated and reviewed on a periodic basis to ensure its validity. There are huge benefits of having a job description. It helps one to identify whether the applicant is qualified for the hired position or not. illegal activities. Job description and job specification are the two essential components of job analysis. Though job analysis plays a vital role in all other human related activities but every process that has human interventions also suffers from some limitations. Job Description . Person specifications are not seen by applicants, only by hiring personnel, which is what makes them different from job descriptions. A person specification is a document created by a business that wants to fill a vacancy. And while the latter describes what the job will entail, the former describes what kind of person is required to do the job. The actual duties should be carried out by each employee or staff with the best care. While the auditing is done, the managers should be more specific about the job description of the new employee. Amazon Doesn't Want You to Know About This Plugin. Potential job candidates can be negatively affected by a poorly-written or overly-written job descriptions as well. There are some cases in which it is better to eliminate the use of a job description for the good of a company. Relevance. Loves Writing in my Free Time on varied Topics. Performance specification is result-and user oriented, leaving the supplier with the decisions on how to make the most suitable product. 0 0. Join. It means you test all of your candidates against the same list of priorities set out in advance. 10 Simple Tips, Top 30 Recruitment Mistakes: How to Overcome Them, What is an Interview: Definition, Objectives, Types & Guidelines, 20 Effective or Successful Job Search Strategies & Techniques, Remote Recruitment: Everything You Need to Know. So, let us discuss the advantages and disadvantages of job analysis process at length. There are certain limitations of the job specification. Trending Questions. Disadvantages • The main disadvantage of general purpose job description is that it does not provide managers with full-fledged information about job context and sub tasks. What does this mean? Also, this helps him/her deal with the staff and the other business officials of the same community. It also includes the job title, job location, position description, job summary, working conditions such as qualification that a person’s relationship with other level members in the organization. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. Anonymous. Most companies refer to this type of summary as a person specification. The various elements of job specifications are physical specifications, mental specifications, behavioural specifications, and personal specifications. These two elements make a whole when it comes to informing a recruiter of … A person specification describes the ideal person to fill the job, and is a profile of the personal skills and characteristics you will look for in the recruitment and selection process. Any criterion that can be impartially or neutrally assessed should also never be included. It helps in the better recruitment process for the employer. It is a time consuming process as it has to be very thorough and complete. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are judged systematically.Gives an idea … A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. Job description is time bound and changes with changing technology and changing knowledge & skill requirements. Two well-known systems are suggested in drawing up a person specification: Alec Rodger’s Seven-Point Plan and Munro Fraser’s Five-Fold Grading System. In other words, prescreening job candidates can save time, money and support a more rigorous recruitment process from start to finish. How to Keep Candidates Engaged through the Hiring Process, What Can You Bring to The Company? Some of the disadvantages are mentioned below: 1. Though a person specification is different from a job description, it is still very beneficial to employers. Hiring the right person. It renders the structure and discipline of the enterprise which the applicants should abide. Narrow. Potential job candidates can be negatively affected by a poorly-written or overly-written job descriptions as well. A job description is the one that attracts qualified candidates. Sometimes, it does not meet employee expectations. They should also request the candidates to mention if they are currently employed or not. Job description can be defined as a way of collecting and recording job-related information which will help one to proceed further with the opted job title. A detailed job description can help to reduce the time it takes to find the right employee for the job. A detailed job description can help an employer to find qualified employees for open positions. But the biased nature of the analyst causes a severe problem. These two elements make a whole when it comes to informing a recruiter of what you want when using their service. 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